Quiz about Lets Hear it for Incompetence
Quiz about Lets Hear it for Incompetence

Let's Hear it for Incompetence! Quiz


So you're sick of being labelled as incompetent when it comes to writing documents? Try this quiz and see if you really are incompetent or not. This quiz relates to the functionality and use of MS Word 2007.

A multiple-choice quiz by lones78. Estimated time: 4 mins.
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Author
lones78
Time
4 mins
Type
Multiple Choice
Quiz #
348,936
Updated
Dec 03 21
# Qns
10
Difficulty
Average
Avg Score
7 / 10
Plays
580
Last 3 plays: Guest 67 (3/10), Nebogipfel (10/10), Guest 90 (4/10).
This quiz has 2 formats: you can play it as a or as shown below.
Scroll down to the bottom for the answer key.
1. Formatting is how a document looks, and there are plenty of ways to format a letter depending on your taste and the standards in your company. One 'look' is to have the edges of your text line up on both the left and right hand sides of the page. What type of alignment is this - according to MS Word? Hint

Left alignment
Justified alignment
Right alignment
Center alignment

2. One thing people do in a conscious effort to conserve paper is to have as little white space as possible on the page around the outside of the text. Which function in MS Word would I use to reduce this space around my text? (it's also a pretty common term used in primary schools) Hint

Page size
Margins
Page orientation
Line spacing

3. If I want a particular piece of text or picture to appear at the TOP of each page (and in the exact same place) of my document and don't want to have to insert it manually each time, which function of MS Word would be the BEST to use? Hint

There is no way to do this without inserting it manually on each page, each time
Mail Merge
Border
Header

4. If I put a 'page break' into my document, what will it do?

Hint

Send the following text to the next page
Break my MS Word causing me the need to buy a new copy
Tear my document to pieces as it prints
Change all my spelling to French

5. I have a database of 100 people I want to send a letter to. Which function of MS Word can I use to address all my letters without too much trouble? Hint

Mail Merge
Address
There is no function to do this, I need to address them all individually
Email letter

6. Can I create an MS Word document that people can't edit but can fill in - like a form?

Yes
No

7. For the 2007 version of MS Word, Microsoft brought in a function that helps me to have all my documentation looking the same, or similar. It uses particular fonts, colours and page layout. What is this useful function called? Hint

Styles
Themes
Clip Art
Cover Page

8. Someone has sent me a document to proof for them and there are areas that just sound terrible and could be worded much better. Which MS Word function can I use to point this out WITHOUT EDITING THE DOCUMENT or writing a new one? Hint

Footnote
Track changes
Comment
Spelling & grammar

9. I have written a document and it's now ready to be reviewed before it is released. Which MS Word function would be the most appropriate to use to let people know at first glance that it's a draft document? Hint

Page colour
A post-it note stuck to the front of the document
Watermark
Version number

10. I have a completed document but I don't want anyone to make any changes to it. Of the following functions of MS Word, which can I use to protect my document from changes made inside MS Word while still letting people read it? Hint

Save or print as a pdf file
Protect the document by marking it as final
Protect the document by adding a password to it
All of these choices are viable options


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Quiz Answer Key and Fun Facts
1. Formatting is how a document looks, and there are plenty of ways to format a letter depending on your taste and the standards in your company. One 'look' is to have the edges of your text line up on both the left and right hand sides of the page. What type of alignment is this - according to MS Word?

Answer: Justified alignment

Justified alignment will line up the text on both sides of the page. Left aligned will just have the left-hand side in a straight line down the page, and right aligned will do the opposite (line up the text on the right-hand side of the page). Centered alignment will 'draw' a line down the centre of the page and align the centre of each row of text to this line.
2. One thing people do in a conscious effort to conserve paper is to have as little white space as possible on the page around the outside of the text. Which function in MS Word would I use to reduce this space around my text? (it's also a pretty common term used in primary schools)

Answer: Margins

Adjusting the margins on the page will reduce or increase the white space around the edge of the text of a document. Adjusting margins can also be useful when creating templates for use with company letterheads or other printed pages. Instead of pressing the 'enter' key several times before starting a document, a person can just go straight to the correct place on a blank document and start typing.
3. If I want a particular piece of text or picture to appear at the TOP of each page (and in the exact same place) of my document and don't want to have to insert it manually each time, which function of MS Word would be the BEST to use?

Answer: Header

Inserting a picture or text into a document's header or footer will ensure that it will appear on each page of the document, and in the same place. You can do this manually but on a document with multiple pages, is it really worth the effort? What if your boss decides he wants to change it slightly and your document is now up to 40 pages? What a nightmare to fix! If it's in the header, it only needs to be changed once and those changes will reflect throughout the whole document. Think of the time saved!

Border will put a nice border or line around your text either in a table, paragraph or the page. It could be used for putting a single border on the top of the page but can't really be customised as far as your own logo or artwork is concerned.

Mail Merge will be no help in this case.
4. If I put a 'page break' into my document, what will it do?

Answer: Send the following text to the next page

A 'page break' will send all the text after it to the next page. This is useful if I have half a paragraph on one page and half on the following page. A 'page break' at the start of the paragraph will ensure that I have the paragraph starting on the next page. Random information alert! - a small part of the paragraph (usually just one line) 'left' on a previous or subsequent page is called an 'orphan'.
5. I have a database of 100 people I want to send a letter to. Which function of MS Word can I use to address all my letters without too much trouble?

Answer: Mail Merge

Mail Merge will help you address your letters. As long as you have set up your database correctly it is simple to add in address blocks and put all kinds of individualised information into a letter. This is a fantastic tool because you only really need to put in the effort of writing one letter, not one hundred.

You could possibly email your letter - if you have the email address of every person in your database - but if you are entering individual information, you'll still need to use a Mail Merge to get this done.
6. Can I create an MS Word document that people can't edit but can fill in - like a form?

Answer: Yes

Restricting editing is simple if you know where to look. You can restrict your document so that people can fill in forms but you must put form fields in first, this is a little trickier but extremely helpful in business. This will let people only select or type in areas that you have designated. You can even put a password on the document so that only you can edit the form. This stops people changing your form to suit their own needs - when you designed your form in a particular way for a particular reason in the first place!
7. For the 2007 version of MS Word, Microsoft brought in a function that helps me to have all my documentation looking the same, or similar. It uses particular fonts, colours and page layout. What is this useful function called?

Answer: Themes

Using document themes is a quick and easy way to get all your documents looking similar. 'Themes' cover the colours used in the document (heading and text), particular sets of fonts, as well as some page layout options. If you don't like the themes on offer, you can always download more or create your own.

Styles covers text formatting, fonts and colours but not page layout in the same way as 'Themes'. The benefit of using 'Themes' over 'Styles' is that with the click of one button you can change your entire document to another theme. 'Styles' won't do this, you have to select each style and change it manually.

'Clip Art' will put a cute little picture into your document whereas 'Cover Page' will insert a cover page into your document matching your chosen theme.
8. Someone has sent me a document to proof for them and there are areas that just sound terrible and could be worded much better. Which MS Word function can I use to point this out WITHOUT EDITING THE DOCUMENT or writing a new one?

Answer: Comment

Adding a comment to a document will allow me to add notes to the document regarding specific areas of text. Rather than me just changing the document (which could offend the other person) I can comment on their work and maybe suggest another way of writing a particular section. It's then up to the other person if they want to use my comments or not in the document.

I can track changes to do a similar thing but the other person would need to be able to view the changes and know how to accept or reject them. And remember, the question asked how to suggest changes without actually editing the document, Track Changes relies on someone making changes to, or editing the document.

Spelling and Grammar would only check the spelling and grammar depending on which dictionary you have active. It is useful but usually won't tell you how to re-write your document, it won't tell if your wording is terrible if you have used correct sentence formation.

A footnote is used for referencing items within the document, it wasn't designed to be used for proofing purposes.
9. I have written a document and it's now ready to be reviewed before it is released. Which MS Word function would be the most appropriate to use to let people know at first glance that it's a draft document?

Answer: Watermark

A watermark saying 'DRAFT' can easily be added to the document and it will show up on each page. This ensures that people who read it electronically or print it out will be looking at the same information and will realise that it's a draft document.

A post-it note is only any good if you are printing the document out and giving it to people in hard copy. But what if it falls off?

Version numbering is usually used for a document once it has been released. It can be changed manually in the document properties.

Changing the page colour could work but can cause eye strain on the person reading it or waste a lot of ink if someone wants to print out your 200-page document.
10. I have a completed document but I don't want anyone to make any changes to it. Of the following functions of MS Word, which can I use to protect my document from changes made inside MS Word while still letting people read it?

Answer: All of these choices are viable options

All of these options would work to protect your document against unwanted editing. MS Word has had the ability, since the 2007 version, to save in a pdf format which doesn't allow any editing at all to a document (unless you have a separate pdf editing program). Pdf format will also allow someone who doesn't own the MS Word program or some kind of reader program to access and read the document.

Protecting the document with a password, or marking it as final will allow people to still read the document in MS Word format. Protecting it with a password will allow editing in the future if needed whereas marking the document as 'final' will make the document 'read-only' so no changes can be made at all.
Source: Author lones78

This quiz was reviewed by FunTrivia editor WesleyCrusher before going online.
Any errors found in FunTrivia content are routinely corrected through our feedback system.
Most Recent Scores
Dec 04 2022 : Guest 67: 3/10
Dec 03 2022 : Nebogipfel: 10/10
Nov 24 2022 : Guest 90: 4/10
Nov 16 2022 : Guest 72: 9/10
Nov 13 2022 : TopherChris: 8/10
Nov 05 2022 : ablum0107: 6/10
Oct 30 2022 : Guest 125: 7/10

Score Distribution

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